• Newly coming to Japan (excluding students from other educational institutions in Japan)
• Studying in Japan for more than 5 months
• Status of residence: Student
  
  Only international students who meet all of the above criteria and whose academic advisor recognizes that they need support for various procedures after arriving in Japan and for studying Japanese language skills are eligible for this system.

Around February and August, the International Education and Student Mobility Division will send an email to each faculty/graduate school informing them about the application for tutoring students. Please apply through your faculty/graduate school by the due date. 
If you accept international students in the middle of a term other than April or October, please also apply through your faculty/graduate school. 

*Please note that there are different deadlines for tutor applications depending on the period of acceptance. The deadline will be notified to the persons in charge of international students in each faculty/graduate school.

Tutors of any affiliation are welcome as long as they are regular students of Okayama University.

Students who have been enrolled at Okayama University for at least six months (including previous courses) are eligible to become tutors. However, activities are limited to daily life support.
Special auditing students and special research students are not eligible to become tutors.

Yes. However, please obtain permission to engage in activity other than that permitted under the status of residence previously granted and work within the limits stipulated by the Immigration Control Act.

Any grade is acceptable as long as the student is selected by the advising professor. However, when undergraduate student becomes tutors, it is preferable that the students be students of the same grade or higher than the student being tutored. 

Yes, both arrangements are acceptable. However, please be careful not to overlap activity hours. Even if activity hours overlap, the honorarium will be paid for only one person.

The Tutor Application Form must be submitted by the academic advisor to the administrative office of the international student’s faculty. If the tutor student is an international student, a copy of their residence card is also required. 
The Registration Form of the Bank Account and My Number Notification Form must be submitted directly to the International Education and Student Mobility Division office by the tutor student. 

The following information is for AY2024. The end date will not change no matter when the acceptance begins during the period.

New international students 

• Accepted from April to July: April 1, 2024 – July 31, 2024
• Accepted from August to September: August 1, 2024 – September 15, 2024
• Accepted from October to January: September 24, 2024 – January 31, 2025
• Accepted from February to March: February 1, 2025 – March 10, 2025
• JICA students: April 1, 2024 – September 15, 2024, September 24, 2024 – February 14, 2025

Please contact the International Education and Student Mobility Division at your earliest convenience. Please note, however, that there is a limit to the number of hours tutors can work, and no honorarium will be made if the tutor exceed that limit.

Each academic year, the budget will be determined within the limits of the budget. The following information is for AY2024.

Please check with the status of the international student you are in charge of.

• Regular students, research students, Japanese preparatory education students, and teacher training students:
  Up to 25 hours in total during the term
• Special Auditing Students, Special Research Students, and Japanese Studies Students (whose period of stay is 5 months or longer):
  Up to 15 hours in total during the period 
• JICA students already enrolled: 
  Up to 50 hours in total during the period
• New JICA students coming to Japan:
  Up to 75 hours in total during the period

A letter of reasons is required. Tutoring students should contact the International Education and Student Mobility Division individually. 

Activity hours per day are limited to 4 hours; total hours worked including other employment or paid work, such as TAs, are limited to 7 hours and 45 minutes per day.
If the activity exceeds 5 hours, you must take a one-hour break in the middle of the activity.

This is because it is stipulated in the Immigration Control Act. Please note that violation of this law may result in revocation of your status of residence. 

Examples of support eligible for this program are as follows. 

1. Support for daily life, including procedures after arrival in Japan
   Pick up and drop off students at their destination, accompany them to city office for procedures (resident registration, national health insurance), accompany them to open bank accounts, help with shopping after arrival, assist in preparing documents to be submitted to the university, sign up for cell phone, guide them to the cafeterias, and other university facilities, and explain how to use them, etc.
   
   *International students are expected to complete city office procedures and open a bank account on their own. We ask that international students, especially those who have difficulty communicating in Japanese, take advantage of this system and be accompanied by a tutor student as much as possible. 
   
   
2. Tutoring in education and research
   Supplementary study and consultation for lectures, research, experiments, practical training, etc., assistance with preparation for and reporting on round lectures and seminars, supplementary correction of reports and research papers, advice on the use of facilities related to your field of specialization, explanation of technical terms, supplementary Japanese language study, introduction and explanation of Japanese culture and customs, consultation on studying for graduate school entrance examinations, etc.

Refer to the Tutor Guide and discuss with their academic advisor to decide.

Please consult their academic advisor, including when you should make contact with the student. The International Education and Student Mobility Division does not provide contact information of tutor students or assigned international students.

Since this tutoring system plays an important role in helping international students build a foundation for life in a different culture, online tutoring activities are available only when the student is living in Japan. Please use this tutoring system after they come to Japan.

Meals, sightseeing, car rides, and other activities not related to living, teaching, or research support are not acceptable as tutoring activities.

Please access thebank account registration status page on the Okayama University network and check your registration status. If there is valid bank account registered under the “Bank Account for Travel and Honoraria（旅費・謝金等口座情報）” section, submission is unnecessary. 

Who Needs to Submit 

• First-time tutors 
• Those who have previously worked as a tutor or received honorarium payments, but have changed their student ID number. 
• Those who have submitted the form for employment as a TA, part-time staff, medical staff, etc. (There are handled separately, so submission is required!)　

Who Does Not to Submit 

• Those who have previously worked as a tutor or received honorarium payments, and have no changes to their student ID number or bank account information. 

In principle, all tutoring students, including international students, are required to submit the form.　

In Okayama City, it can be obtained at City Hall/Ward Offices, Okayama International Center B1F Citizen Service Corner, etc. It costs 300 yen for issuance.

My Number Notification Form: Email and on-campus mail are not acceptable. Please submit it at the International Education and Student Mobility Division office window. This is because it is important personal information. 
Registration Form of the Bank Account: Either email, on-campus mail, or at the window are acceptable. 
Post-tutoring Report: Please submit it at the International Education and Student Mobility Division office window. We will check the report on the spot. 

Please submit this form as soon as you have completed your tutoring activities or have reached your maximum tutoring hours. Check this page for submission deadlines.
There is no need to wait until the submission deadline, so we ask for your cooperation in submitting the form as soon as possible.
The signatures of both the international student for whom you are tutoring and their academic advisor are required, so please make sure to take enough time to ask them.  

Please complete the Post-tutoring Report and obtain the required signatures while you are still able to meet the international student and the academic advisor in person.
If obtaining the signatures is unavoidable difficult, please consult the International Education and Student Mobility Division as soon as possible. Depending on the situation, the honorarium may not be paid. 

Tutor activities are not considered employment, and tutors receive an honorarium, therefore an employment certificate cannot be issued.
However, we can provide copies (data) of the following documents:

• Application Form prepared by the academic advisor
• The Post-tutoring Report prepared by the tutor student
• Official notification documents that include examples of tutor honorarium amounts and activity details

If you wish to receive these documents, please include the information below in your email and contact the International Education and Student Mobility Division.
Please note that it may take some time to prepare the documents, so contact us as early as possible. 

• Student ID number
• Faculty/Graduate school
• Period of tutoring activities (from MM to MM, YYYY) 
• Documents requested (e.g., Application Form prepared by the academic advisor) 
• Preferred format (paper / PDF) 

A copy of the  withholding tax statement (Gensen Choshuhyo) can be used as a certificate. If you do not have the withholding tax statement, reissuance is required.
If you wish to request reissuance, please include the information below in your email and contact the International Education and Student Mobility Division as early as possible.
Please allow approximately one week for the issuance of the withholding tax statement. 

• Student ID number
• Faculty/Graduate school
• Full name
• Period of tutor activity (from MM to MM, YYYY) 
• Document requested (e.g., withholding tax statement for FY ○○)
  Note: The withholding tax statement for a given year refers to honoraria paid during that calendar year
  (e.g., 2025 = payments made from January 2025 to December 2025). 
• Preferred format (paper / PDF)