FAQ

 

Support for International Students

Please make sure that the email is not in your junk mail folder. Also, please make sure that the email address you registered is correct. If you have not received the email with your ID and password, contact the International Affairs Department (visa●cc.okayama-u.ac.jp *Please change ● to @.) with the following information;

  • Your name
  • The name of your faculty or graduate school at Okayama University
  • The name of your prospective supervisor
  • The date of your entrance at Okayama University

Visa

It takes about one to two months after each new international student has entered their information into the CESR system.

Visa

Priority tenants do not need to apply for housing; rooms are reserved in advance for international students who are classified as priority tenants for April and October enrollment. If you are not a priority tenant, please apply for a room with the person in charge of the undergraduate or graduate school where you plan to enroll. 

Dormitories for International Students

International Students will be assigned a room in a dormitory by priority. You will be notified by IAD via email at least one month prior to your scheduled enrollment date whether or not you will be able to move in.

Dormitories for International Students

You will not be able to choose your preferred dormitory or room.

FAQ – Housing

Only those who will enter Japan in April or later and plan to move into Kuwanoki Dormitory, Fukui Dormitory, or International House will be allowed to quarantine at the dormitory, subject to strict compliance with the certain conditions. All other students must follow instructions from the International Affairs Department or their faculty office. (Updated March 16, 2022)

Quarantine at Dormitories for International Students

Even though your arrival is delayed, your room in the dormitory will be basically reserved for you. The rent will be charged from the month you move in. If you move in during the middle of the month, you will still need to pay the full monthly rent.
Please note that even if you move in the middle of the term, the permitted period of stay will not be extended, and you will be required to move out in March or September 15. You will not be able to stay for six months (or the duration of the program) from the day you move in.
However, the International Affairs Department will make decisions as appropriate based on the status of infection and restrictions on the entry of international students, and we will contact you by e-mail individually if the period of permission to move in changes.

Dormitories for International Students

You will receive a bill in your mailbox after you move into the dormitory. There is no need to pay before moving in.

Preparation Guide for New International Students

Okayama University cannot act as a guarantor. If necessary, please use a private guarantor company designated by the real estate agency or a guarantor company recommended by the university.

Private Apartments

University recommended real estate agencies can help. If you wish to do so, please contact them directly via email. If you are not sure when you will be able to travel to Japan due to COVID-19, you can let them know about it and ask for advice.

Private Apartments

After you get City Hall and scholarship related documents at the International Affairs Department, go to the City Hall to complete the procedures. All new International Students are required to attend the Campus Life Orientation and medical checkup. Those who will be moving into the dormitory should also participate in the dorm orientation. For more information, please refer to “Preparation Guide for New International Students”.

Preparation Guide for New International Students

Basically current students cannot apply. New International Students coming directly from abroad to Japan have priority for university dormitory places. Only when there is a vacancy, will we send an application notice to current students.

Dormitories and University Leased Apartments

You are not allowed to have family or friends stay in your room. Anybody who breaks this rule will be evicted.

FAQ – Housing

No. If you are a special auditing student and your acceptance period is extended, please consult with the International Affairs Department.

FAQ – Housing

If you apply for one scholarship, you will cannot apply for another scholarship until you know the results of the first scholarship unless the scholarships can be awarded at the same time.

Scholarships

The number of scholarships that research students can apply for is limited. Most scholarships are for regular students.

Scholarships

You can apply from three months before your period of stay expires. Please come to the International Affairs Department to pick up your application documents. It takes 3-4 days for the International Affairs Department to process your application. After that, you will need to submit the application documents to the Immigration Office by yourself, so please take enough time to prepare the necessary documents.

Status of Residence, Visa

Permission to engage in activities other than those permitted under the status of residence previously granted is not required for teaching assistants (TAs), research assistants (RAs), and other on-campus activities that support education or research conducted under contract with the university. However, if you wish to engage in any other part-time work, please be sure to obtain permission before doing so.

Status of Residence, Visa

Unfortunately, Okayama University cannot be a guarantor. If you do not have a friend or acquaintance you can ask, consult your workplace first. As not all part-time jobs require a guarantor, you could consider looking for a different part-time job.

Okayama University does not handle this procedure. Please check directly with the Immigration Office or contact the company where you are employed.

Hiroshima Immigration Office Okayama Branch

There are various support offices. Please feel free to talk to: Tutors, International Student Advising Room, International Students Advisors, Student Affairs Section of your faculty or graduate School, International Affairs Department, Your supervisor, Health Service Center, or off-campus free advisory services. For details, please refer to the Campus Life Orientation handout.

Orientation

Please inquire to the Department of Japanese Language, Center for Liberal Arts and Language Education.

https://www.iess.ccsv.okayama-u.ac.jp/kikan/japanese/

 

Study at Okayama University

Almost all classes in Okayama University are in Japanese; however, all classes in the Discovery Program for Global Learners are held in English where you can obtain a degree in English.

FAQ – Admission

See “FAQ – Admission” for details.

FAQ – Admission

There are two types of Japanese Government Scholarship: Embassy Recommendation and University Recommendation. Students wishing to apply for an Embassy Recommendation should contact the Japanese embassy or consulate in your country about the procedures and deadlines. Students who want to apply for University Recommendation should first find a professor who will accept them in their laboratory. Applications should be made through the professor.

MEXT Scholarships Students

There are government scholarships from the Ministry of Education, Culture, Sports, Science and Technology (MEXT) and JASSO scholarships, but all of them are highly competitive. Most of the scholarships can be applied for after you arrive in Japan.

MEXT Scholarships Students
Scholarships

 

Okayama University to the World

First, read the “Study Abroad Guidebook”. In addition to the exchange programs listed in the guidebook, language training, and short-term overseas training programs are offered by IGHRD. As well, study abroad programs are offered by each graduate school and faculty. Find the program that best suits your needs.

Study Abroad Guidebook(Japanese only)

Most language training and short-term overseas training programs offered by IGHRD can be applied for. However, the Exchange Program OKAYAMA (EPOK) requires a minimum TOEFL-iBT or IELTS score. It is a good idea to start systematically scheduling your examinations and studying for them as early as possible.

Study Abroad Programs

Okayama University offers non-refundable scholarships to students of Okayama University who are sent to overseas universities and who have excellent academic records and personalities (Okayama University Overseas Student Support Program). There are also scholarships offered by external organizations.

Scholarship System for Study Abroad

General information about scholarships and studying abroad can be obtained from the Japan Student Services Organization (JASSO) website.

https://www.jasso.go.jp/index.html

There are many dangers that exist overseas just as there are in Japan, and Okayama University provides guidance to raise students’ awareness of risk management. Okayama University also requires students to purchase overseas travel insurance and to submit an overseas travel notification.

Risk Management

There are three places for consultation about studying abroad:

  • Study Abroad Information Desk by students who have studied abroad
  • At the International Affairs Department (IAD) by the staff
  • By the faculty department member in charge of dispatching

Exchange Program EPOK (from Okayama University to Overseas)

For more information about each study abroad program (information sessions, recruitment, debriefing sessions), please check the following. 

  • Website of IGHRD/IAD
  • IAD (Study Abroad) Facebook
  • Bulletin boards (@1st floor east side of General Education Building B, outside IAD, and at each faculty)
  • Emails to all students of Okayama university

Exchange Program EPOK (from Okayama University to Overseas)

Videos of past information sessions and debriefing sessions are available. Senior students who actually participated in the program show slides and sharing their experiences, so this is a great way to learn about the local situation and the program.

Video

Regarding the academic procedures for studying abroad, please contact the Student Affairs Division of your faculty or the following:
Educational Affairs Section 1, Academic Affairs Planning Division, Academic Affairs Department, ext. 8424, 8425, 8426

 

 

International Exchange

Kuwanoki Dormitory and International Student Shared House recruit Japanese residents once a year. Please check the application guidelines and apply if interested. 

Kuwanoki RA and Japanese Residents of International Student Shared House

IAD does not offer part-time job placement. Please inquire to Okayama University CO-OP (Phone: 086-256-4107) for part-time job requests.

Activities to Interact with Local Community

IAD provides dispatch services to schools and educational institutions that wish to engage in international exchange with International Students. For more details, please refer to the “Activities to Interact with Local Community” section.

Activities to Interact with Local Community

Depending on the content of your event or flyer, we may not be able to display it. Please bring your flyer to our office or contact us by e-mail with the details. We cannot accept your inquiry at the dormitory.

Activities to Interact with Local Community

 

To Faculty and Staff

Online tutoring is available, but only if the eligible international student is residing in Japan. For international students who are unable to travel to Japan, this tutoring system is only available after they arrive in Japan.

Tutor System

The tutor system is available for International Students who have already arrived in Japan. For International Students who are unable to travel to Japan, please use this tutoring system after they arrive in Japan.

Tutor System