Overseas Travel Registration System

Travel Registration Procedures (Online)　

All Okayama University students traveling abroad must register their trip online using the International Exchange Support / Overseas Travel Registration System. This helps the university contact you quickly in case of emergencies like natural disasters, terrorism, or disease outbreaks.

What and How to Register

Study abroad, language programs, internships, conferences, field research, or private trips (e.g., sightseeing).
International Exchange Support/Overseas Travel Registration System

  • Study/Program-Related Travel Outside of Japan: “Notification of travel abroad for study”

  • Private Travel: “Notification of private overseas travel”

Procedures Required Before Traveling

  • VPN Connection:
    Required if registering from outside Japan. Test the connection before departure.
    For VPN, refer to VPN Setup Guide

    Your Okadai ID and Password are necessary when logging in.
    ・  refer to theFAQ (Use of the campus network → VPN)
    ・Inquiry Form available for further problems

    Refer to the

  • Prepare Before Registering:  Your passport, Flight information (e-ticket, etc.), Okadai ID and Password

Travel/Study Abroad from Okayama UniversityNotification of Travel Abroad for Study

・Includes school/graduate school programs, internships, conferences, etc.
・Programs through the Institute of Global Human Resource Development also require registration.
*Students are responsible for registering themselves. However, if there are specific instructions provided by university faculty or staff, those should be followed instead.
Private Travel AbroadNotification of Private Overseas Travel

Includes leisure trips or Temporary return home for international students

Contact

Programs offered by Institute of Global Human Resource Development
International Education and Student Mobility Division, Academic Affairs Department Tel: 086-251-7037
E-mail: ryugaku●adm.okayama-u.ac.jp (Please replace “●” with “@”)
Programs offered by a schools or gradate schools
Contact yourschool or Graduate School
General Private Overseas Travel
Student Support Division, Academic Affairs Department  Tel: 086-251-7183
E-mail: dbe7184●adm.okayama-u.ac.jp (Please replace “●” with “@”)
  • Questions about the system issues
Center for Information Technology and Management 

Inquiry Form

Office Hour

Monday – Friday: 8:30 AM – 12:00 PM / 1:00 PM – 5:00 PM
Closed on weekends and national holidays

Students travelling through the Institute of Global Human Resource Development must each complete their individual registration